Exhibitor Guest Invitations are Open!

The Exhibitor Guest Program is an excellent way for you to provide a personalized benefit to customers, increase your visibility, and strengthen your relationships with them at IAAPA Expo 2025 by allowing them to attend the trade show—as your guest—for free. Both IAAPA members and non-members registering with an Exhibitor Guest Code will receive free admission to the show floor.

Exhibitor Staff Badges

Be sure to register your on-site team for Exhibitor badges to easily gain access to the show floor. If you use your entire complimentary badge allotment, additional exhibitor badges can be purchased at the member/non-member rate. Hurry, Special Event tickets are selling fast! More Information

Brass Ring Best Exhibit Award - Deadline Approaching

IAAPA has noticed exhibitors’ efforts to showcase their company and products to buyers during IAAPA Expo. Get recognized for your hard work and apply for a Brass Ring Best Exhibit Award based on the best booth presentation! It only takes a minute and there is no cost to apply. The application deadline is Nov. 7. More information

APPLY HERE

Exhibitor Benefits of Connect+
Connect+ is your opportunity to increase brand visibility, drive booth traffic, and turn event connections into real business results — before, during, and after IAAPA Expo.

By actively using Connect+ and its full range of features, you can:

Showcase your company, products, and services to a global audience
Schedule meetings with attendees to create meaningful in-person and virtual interactions
Chat directly with participants and start building relationships early
Boost your visibility through the official event platform and mobile app

The more you engage, the more you maximize your return on investment. For questions, please contact ConnectPlus@IAAPA.org.

Want to stand out even more? Upgrade to a Premium Listing for enhanced features and increased traffic to your booth. Contact ExhibitSales@IAAPA.org to learn more.

IAAPA LEGENDS: A Hall of Fame Celebratory Affair
A Night to Honor the Legends of Our Industry and Support the IAAPA Foundation

After a remarkable debut, IAAPA LEGENDS returns for its second year as one of IAAPA’s most meaningful evenings of celebration. This signature event honors the 2025 IAAPA Hall of Fame inductees: Keith James, Gerardo Arteaga Oehninger, Dolly Parton, Gary S. Wachs, and Su Zhigang, whose vision and innovation have shaped the attractions industry. Held in support of the IAAPA Foundation, the evening also raises funds through live and silent auctions, with contributions that help inspire and advance the next generation of industry leaders.

RESERVE YOUR SEAT

IAAPA Give Kids The World Benefit Events
Give Kids The World Village (GKTW) is an 89-acre, nonprofit “storybook” resort in Central Florida where children with critical illnesses and their families are treated to weeklong, cost-free vacations. IAAPA and many of our members have supported GKTW for more than 30 years. Show your support for The Village by participating in one of these events during IAAPA Expo 2025:

Merchandise Donations
Exhibitors can further support Give Kids The World Village (GKTW) by donating new/unused items such as plush, games, candy, T-shirts, rides, and more. Exhibitors can quickly and easily donate these items at the end of the show by dropping items off at the South Dock 05, near the beginning of aisle 100 (South Hall) from 4-6 p.m. on Friday, Nov. 21 in the designated Give Kids The World donation trailer. To help GKTW prepare for your donation, please complete the Give Kids The World Village In-Kind form and fax to 407-396-1207.

Rules & Regulations/Violations
Please remember the IAAPA Manufacturer and Supplier Committees have established guidelines to ensure a safe, professional, and attractive trade show. IAAPA asks all exhibitors to be mindful of IAAPA’s general show regulations and be familiar with the violation penalties for not adhering to IAAPA’s Show Rules. Common violations include:

Late Setup / Not Being Set or in the Process of Setting Booth by 5 p.m. on Monday, Nov. 17
Early Tear-Down / Booth Unattended for more than 30 minutes / No-show
Sharing / Co-Locating Booth Space
Cash and Carry Sales
Product and/or Literature Displayed and/or Distributed Outside of Booth
Costumed Characters Outside of Booth (unless in transit to enter/exit)
Noise Violation (over 75 dB)
Buyers Wearing Exhibitor Badges

Warehouse Deliveries
The GES advance warehouse began accepting IAAPA Expo crated deliveries on Oct. 10 and will continue accepting deliveries without a late fee through Nov. 10. More Information

Top 10 Tips I Wish I Knew Before Exhibiting at My First IAAPA Expo
The North America M&S Committee has put together a top 10 list of things they wish they had known before exhibiting at IAAPA Expo and we want to share these recommendations with you!

Plan for personal comfort: Comfortable shoes, throat lozenges, aspirin, and be sure to hydrate.
Plan entry and exit: Plan to arrive on time and make plans for after the show. Remember that taxis and Uber can add 20-30 minutes (or more) to return to the hotel.
Plan time to walk the floor: The show floor has many exciting visuals and engaging connections.
Keep extra show maps in your booth [Provided by IAAPA]: Undoubtedly people will stop needing help or directions; a little kindness goes a long way.
Take advantage of the IAAPA Connect+ App: Connect with attendees, view the agenda, on-site information, and more.
Plan lunches and breaks: The show days are long and exciting, so make sure your schedule of appointments allows for breaks to use facilities, walk a little, and have meals.
Register for different networking events: These events offer a more organic opportunity to meet folks away from the show floor.
Potential customers are everywhere: From the moment you board your flight to Orlando, you are always around someone in the business. Opportunities to meet industry folks, conversations in elevators, etc. There are potential clients everywhere.
Giveaway Smarts: Your instinct is to get those free giveaways, but do you need that super powerful solar-powered bobblehead/keyboard vacuum/pen set from that booth? Some giveaways are super cool, but be mindful that you have to get all that stuff home and have a place for it.
Hand Sanitizer is your friend: You will shake many hands at the expo, which is part of the experience of this fantastic show, and this provides a quick way to clean your hands on the go.

Keep the Momentum Going After IAAPA Expo
What’s your plan for post-show engagement? Stay connected with attendees and maximize your year-end impact by launching a strategic marketing campaign. The 2026 Media Kit is your guide to reaching decision-makers as they plan their 2026 budgets.

Now booking: Reserve your ad placement in the January/February issue of Funworld by December 5 – the perfect opportunity to stay top-of-mind into the new year. Contact Kelsey O’Hearne Bohl via email at Advertising@IAAPA.org to lock in your placement and make the most of your post-show visibility.

Student Guidelines & Job Postings
Students looking to start a career in the attractions industry have an exciting opportunity at IAAPA Expo to network with industry leaders, learn from the brightest minds in the industry, and unlock resources to guide them through the early years of their career.

Since the show floor is an important business function for exhibitors, IAAPA has established a Student Resources & Guidelines page dedicated to providing helpful recommendations and guidance on events and education sessions tailored to students, while outlining best practices and policies when interacting with exhibitors on the show floor.

If you have an open position and are looking for candidates at IAAPA Expo, enter information about your openings in the “We’re Hiring!” section of your company profile in Connect+ and on the IAAPA Career Center.

IAAPA Expo 2024 Finalist for Multiple TSE Awards
This month, Trade Show Executive (TSE) announced their 2025 Grand Award Finalists. IAAPA Expo 2024 was a finalist for “Show with the Most Commendable Green Initiatives” and “Best New Launch in 2024”. While we did not take home an award this year, IAAPA Expo 2024 was recognized as a member of the Gold 100 Honorees Class of 2024 as the 20th largest trade show in the U.S.! We appreciate the support of our exhibitors and look forward to an award-winning expo in 2025!

Upcoming Deadlines

Oct. 28
Nov. 3
Nov. 7

Nov. 8

Food and Beverage Sampling Approval Requests
Purchase Overnight Parking Passes for Large Trucks and Trailers
Best Exhibit and Image Awards Application
Booth Catering Orders and Food Storage Orders

Quick Links
IAAPA Expo Exhibitor Information
Exhibitor Services Guide
Exhibitor Resource Center
Exhibit Hall Floor Plan
Digital Booth Packages to Enhance Your Exhibitor Profile
Booth Display Specifications
Exhibitor Success & ROI Center
Hotel Reservations & Travel Information
IAAPA Events Calendar

Missed Exhibitor Bulletins?
You can access past exhibitor bulletins on the IAAPA Expo Exhibitor Information page. If you have any questions about the information contained within or need additional details relating to your booth, please contact Exhibitors@IAAPA.org.