Exhibitor Services Guide
Every IAAPA Expo exhibitor will find 5 forms under the Exhibitor Required Forms section of their Exhibitor Resource Center they are required to submit, even if it is just to acknowledge that the subject of the form does not apply to you.

Booth Layout Form
Due Sept. 12
ALL exhibitors, regardless of booth size or display type, are REQUIRED to complete the Booth Layout Form. Additional info is needed for booths 20’x20’ or larger, featuring inflatables, or requesting a variance. Others may answer “No” to all and submit. Late submissions may result in fines or loss of seniority. More information.

Audience Participation Safety Form/Ride Registration
Due Oct. 3
ALL exhibitors, regardless of booth size or display type, are REQUIRED to complete this form. Additional info is needed if your booth includes a product or device that moves a participant through a fixed course (coin-op exempt). If not, select “None of the Above” and submit. Late submissions may result in fines or loss of seniority. More information.

Certificate of Insurance
Due Oct. 3
ALL exhibitors, regardless of booth size or display type, are REQUIRED to complete the Certificate of Insurance Form. Additional coverage is needed for dynamic devices, food or beverage service not through Sodexo, cooking, or flammable materials. If not applicable, select “None of the Above” and submit. Submit on time to avoid penalties. More information.

Sustainability Pledge
Due Oct. 10
Help make IAAPA Expo more sustainable by taking the Exhibitor Sustainability Pledge. Select seven or more sustainable actions your company will commit to during Expo. Participating exhibitors will receive the IAAPA sustainability logo on booth signage and a digital badge in Connect+.  More information.

Wristbands for Exhibitor Move-in
Due Oct. 10
To receive move-in wristbands by mail, complete the Wristbands for Exhibitor Move-In Form. Available via USPS to continental U.S. addresses only. Do not order for buyers or EAC staff. If not needed or picking up on-site, select “No” and submit. More information.

LIVE CHAT: Competition & Collaboration: How Manufacturers and Suppliers Can Work Together
Wednesday, Aug. 20 | 1 – 2 p.m.

In a highly competitive market, can competitors also be collaborators? At IAAPA, we believe manufacturers and suppliers have the ability to work collectively to create mutually beneficial improvements for each other’s business. Most operators do not use an individual vendor for specific operations, so how can we build a community and work together to grow our network, knowledge, and drive business? Join us for the IAAPA Live Chat, Competition & Collaboration: How Manufacturers and Suppliers Can Work Together, to discuss and learn how you can contribute and benefit from this revolutionary venture. 

WEBINAR: Insider Secrets to Help You Prepare for IAAPA Expo
Wednesday, Sept. 10 | 1 – 2 p.m.

Following last year’s success, IAAPA is continuing with our IAAPA Expo Insider Secrets webinar series. Join us for this year’s installment, Even More Essential Tips for Exhibitors. We’ll introduce exhibitors to our newly designed Exhibitor Services Guide and provide a refresh on our official contractors. We’ll also highlight available marketing tools and expo sustainability efforts for both IAAPA and exhibitors. Exhibitors will also have the opportunity to learn more about IAAPA’s mobile app to maximize value and become an expert user. The finale will feature two experienced IAAPA exhibitors sharing their expertise and knowledge guiding you through preparing for IAAPA Expo. This webinar is essential for new exhibitors and advantageous to seasoned exhibitors seeking to gain indispensable advice to improve your overall exhibiting experience.
 

Final Call: Best New Product Award Entries Close in 10 Days!

Think you've created something amazing? Something that will wow guests and change the game for the attractions industry? Then step into the spotlight with the Best New Product award at IAAPA Expo! This prestigious award celebrates the most innovative products and services across 11 different subcategories, recognizing the brilliant minds shaping the future of fun.
Entry Deadline - Aug. 15, 2025

Winning companies receive a prestigious award to display, recognition on the Awards Winners display, in Funworld magazine, and on the IAAPA website, identified in press releases issued to industry trade publications and given the IAAPA Brass Ring Award Winner logo and toolkit to be used on your website or advertising materials, and celebrated at the IAAPA Honors awards in Spring 2026.

More information on the Best New Product Award and all Brass Ring Exhibitor Awards can be found here.

Apply for the Best New Product Awards

Elevate Your Brand Visibility by Advertising with IAAPA
Craft the perfect partnership to achieve your marketing goals. IAAPA offers a range of bundled and à la carte advertising options across our online, digital, and print properties. 

Maximize your brand’s impact with Funworld, the leading publication for the global attractions industry. Reach key decision-makers and influencers with your message in this preferred source for industry insights, trends, and best practices. With extensive reach throughout the industry and beyond, Funworld drives action and delivers results. The deadline to be included in the issue distributed at IAAPA Expo is Sept. 23.

Invite Visionary Leaders to IAAPA Expo
IAAPA Expo is a powerful force in shaping our industry—and now, we’re extending that impact beyond attractions. We’re looking for innovative leaders from hospitality, sports, and immersive entertainment to experience the global stage of IAAPA Expo through our Hosted Buyer Program. Open to first-time attendees and executive-level buying decision-makers, this program brings fresh voices into our community and helps shape the future of experiences. Know someone who fits? Submit your nominee using the Hosted Buyer Nomination Form and IAAPA will take it from there!

The IAAPA Annual Membership Survey is Here!
To continue moving forward as an association, it’s essential that we understand what truly matters to our members. That’s why the Annual Membership Survey is so important. This is your opportunity to share what matters most to you. Your feedback directly shapes the benefits and initiatives we prioritize from education and advocacy to safety, sustainability, and global events.

We encourage every IAAPA member to take a few moments to complete the survey by Aug. 15. And, as a small thank you, you’ll be entered to win a $150 credit toward select IAAPA products, events, or services. Help us help you!
 

Exhibiting ROI Topics of the Month: Planning and Designing Your Exhibit
Be sure to visit the Exhibitor Success & ROI Center to register to attend live webinars and access on-demand webinars, articles, and planning exercises for step-by-step instructions on how to address this critical exhibiting success factor your company needs to be paying attention to right now.

IAAPA Expo exhibitors also have access to Jefferson Davis and his team of tradeshow experts at Competitive Edge to answer any exhibiting questions you may have. Please take advantage of this free service to get quick answers to your most pressing questions and challenges. Submit your question now! 

Quick Links
IAAPA Expo Exhibitor Information
Exhibitor Services Guide
Exhibitor Resource Center
Exhibit Hall Floor Plan
Digital Booth Packages to Enhance Your Exhibitor Profile
Booth Display Specifications
Exhibitor Success & ROI Center
Hotel Reservations & Travel Information
Sponsorship Opportunities
Advertising with IAAPA
IAAPA Events Calendar
Past Exhibitor Bulletins