Invite your customers to attend IAAPA Expo as your guests for FREE through the Exhibitor Guest Program. It’s an easy way to strengthen relationships with current and potential customers and boost your company’s visibility.
Register your on-site team for exhibitor badges in advance for faster pickup on-site. Once your complimentary allotment is used, each additional badge is charged at the applicable member or nonmember rate. Planning to buy Special Event tickets? Register soon, as events may sell out.
Brass Ring Best Exhibit Award – Deadline Approaching
The Brass Ring Best Exhibit Award recognizes the Best Exhibit Booth at IAAPA Expo! Get acknowledged for your hard work and apply for a Brass Ring Best Exhibit Award before the application closes on Nov. 6. There is no cost to apply and winners receive promotion and a trophy.
Parking at the Orange County Convention Center West and South lots is complimentary for exhibitors during move-in, Nov. 12–16, and move-out, Nov. 21–23. Show your QR code, printed or on your phone, at the gate. QR codes will be emailed to exhibitors closer to move-in.
Rules & Regulations
Review the IAAPA Expo Show Rules before you exhibit to avoid loss of seniority penalties and monetary fines.
Warehouse Deliveries
The GES advance warehouse is now accepting crated deliveries. Your last day to ship without surcharges depends on your move-in color on the Inbound Targeted Move-in Plan. Find your date in Upcoming Deadlines below.
The IAAPA Manufacturers, Suppliers & Consultants Committee shares what they wish they’d known before their first IAAPA Expo:
1. Plan for comfort: Comfortable shoes, throat lozenges, and plenty of water.
2. Plan entry and exit: Taxis and rideshares can add 20–30 minutes getting back to your hotel.
3. Make time to walk the floor.
4. Keep extra show maps in your booth: IAAPA provides them, and visitors will ask for directions.
5. Use the IAAPA Connect+ App: Connect with attendees and view the agenda and on-site info.
6. Schedule breaks: Show days are long, so leave time for meals and a breather.
7. Register for networking events: They’re a great way to meet people away from the show floor.
8. Potential customers are everywhere: On your flight, in the elevator, at the hotel.
9. Be giveaway smart: Remember, you have to get it all home.
10. Pack hand sanitizer: You’ll shake a lot of hands.
BUILD YOUR BUZZ
Make the Most of Connect+
Connect+ is IAAPA’s official digital platform for boosting visibility, driving booth traffic, and turning connections into business before, during, and after the show. Use it to:
Showcase your company, products, and services
Schedule meetings with attendees
Chat directly with participants
Attendee access opened Oct. 15, so update your profile now if you haven’t already.
IAAPA and Feathr created a free digital promotion toolkit for you, with banner graphics, a ready-to-send HTML email, and social sharing tools. Find it through the personalized referral dashboard link we emailed you. Don’t have it? Email Exhibitors@IAAPA.org.
Exclusive IAAPA Celebrates Group Pricing – Exhibitors Only!
By popular demand, we’re offering exhibitors exclusive group pricing of just $299 per ticket for IAAPA Celebrates at Universal Epic Universe!
Treat your clients, prospects, and partners to an unforgettable evening of thrills, entertainment, and networking. Whether you’re thanking valued clients, building new relationships, or celebrating with your team, make it a night to remember!
Returning for its third year, IAAPA LEGENDS honors the 2026 IAAPA Hall of Fame inductees: Chip Cleary, Jeffrey Ellis, Bob Gurr, and Miguel Quintana Pali. Live and silent auction proceeds support the IAAPA Foundation and the next generation of industry leaders.
Give Kids The World Village (GKTW) is a nonprofit resort in Central Florida that gives children with critical illnesses and their families weeklong, cost-free vacations. Show your support during IAAPA Expo 2026:
Register for the Manufacturers & Suppliers Speed Networking Virtual Meetup on Dec. 10, 4–5 p.m. ET. Open only to members of the Manufacturers & Suppliers IAAPA Community, it’s an hour to connect with peers who design, build, and support the attractions industry.
Students and young professionals will be looking to connect with exhibitors. Review the Student Resources & Guidelines for best practices, and keep a folder or QR code handy to collect resumes. Meet emerging talent at the Young Professionals Hub (Room W203, West Building) during these showcases:
Hiring? Add openings to the “We’re Hiring!” section of your Connect+ profile and post them on the IAAPA Career Center.
Ancillary & Satellite Events
Exhibitors wishing to host ancillary or satellite meetings during IAAPA Expo 2026 must complete the Ancillary and Satellite Event Application by Oct. 30. Please note that meetings, events, or hospitality functions should not be held at the same time as IAAPA Expo scheduled events to include show floor hours, education sessions, and/or special events.
You can access past exhibitor bulletins on the IAAPA Expo Exhibitor Information page. If you have any questions about the information contained within or need additional details relating to your booth, please contact Exhibitors@IAAPA.org.
